The HFR (Hazardous Fuel Reduction) Project Coordinator will assist the CEO, Program Director, Project Managers, and our partners, specifically Los Altos Hills County Fire District (LAHCFD). The Project Coordinator will primarily be involved in supporting the LAHCFD community chipping program and Home Ignition Zone (HIZ) Inspection program. They will run some small projects independently. They will support Project Managers for large projects such as multi agency fuel break and escape route work. There is opportunity to advance to Project Manager as responsibility is demonstrated and position and funding becomes available.
Responsibilities & Scope of work
- Coordinate hazardous fuel reduction chipping events:
- Prepare/map efficient routes to multiple properties from a spreadsheet
- Survey & inspect chipping piles prepared by residents
- Measure, photograph, tag and document on site data in the field
- Calculate quantities, prepare bid packages, gather quotes and submittals
- Submit PO requests
- Schedule contractor crews
- Work in the field with contractors to answer questions from residents
- Perform HIZ inspections (after NFPA or equivalent training is completed)
- For large scale projects-work with SCCFSC staff to develop bid requests, select contractors, process purchase orders and invoices, and follow up after project completion
- Keep accurate records and be able to communicate effectively with other members of the team
- Conformance with Health and Safety policies including hazard identification
- Use GIS or Google Earth to evaluate site concerns, develop efficient service routes and review project location and public and private parcel boundaries
- Prepare post project reports for submission to HFR Manager including: collect and report project data, including distance, area, and volume measurements of treatment locations; crew head counts and equipment verification, photo documentation, and GPS tracks to determine final project boundaries.
- Compensation is covered by grants and contracts. All work should be 100% billable and the timecards should reflect accurate billings for tasks, projects, contracts and grants
Education, Skills & Abilities
The HFR Project Coordinator position requires minimum education at the level of an associates degree or equivalent experience, a year or greater work experience in vegetation management in the field and entry level supervisory responsibility of one to five persons. Additional education and/or training in fire science, wildland firefighting, environmental studies, arboriculture, forestry, landscape construction, project management, and communications or other related fields is helpful.
Certificates, Licenses, Registrations
Field work for this position requires the HFR Coordinator to be able to drive to field sites and move from site to site multiple times a day. A Valid Driver’s License, a reliable all-weather vehicle, and insurance is required.
NFPA Assessing Wildfire Hazards in the Home Ignition Zone certificate (can be accomplished on the job).
Candidates who bring a range of natural resource management skills, landscaping, forestry or arborist training, Wildland firefighting, leadership and project coordination, and other related skills are desired. Knowledge in the following areas is desired although training will be provided for candidates who meet most qualifications, but lack experience in other areas.
- Hazardous fuel reduction knowledge
- Wildland fire behavior
- Basic understanding of CEQA
- Forest Management; forestry; silviculture
- Habitat restoration; landscaping
- Tree removal, pruning, and brush removal; arboriculture
- Identify native and non-native trees and plants
- Cartography and project graphics production for public outreach
- GIS skills in Google Earth and ESRI ArcGIS
- Knowledge or ability to lear biological assessments and monitoring
- Knowledge of Microsoft Suite and Google Suite
- Strong communication skills
- Able to work from home and in the field
- Public relations
- Motivated self-starter
- Collaborative/teamwork and leadership skills
The following functional capacities are required to perform the duties outlined above. The ability to:
- Comprehend technical information and complex written materials
- Remember information and track progress of work
- Analyze, plan, organize and solve complicated problems
- Interpret topographic and other maps and remain oriented in off-trail environments
- See and read printed material, and media displayed on a computer monitor or handheld device including text and images
- See details at a distance in the landscape and perceive movement in the periphery
- Hear and gather information on the telephone, in person, in a group setting, and outdoors in wind and adverse conditions
- Communicate in writing, orally, and with hand signals in loud environments
- Manipulate items such as pens, markers, paper and flagging tape, camera, GPS and cell phone, computer, printer and other office equipment
- Lift and carry up to 40 pounds
- Climb, descend, and traverse natural slopes up to 100% grade.
- Be able to work a flexible schedule to include some nights and weekends (not typical for this position)
- Have access to a computer and the internet (FSC will provide access to Google Suite and other necessary programs)
- Have a reliable mobile phone
The HFR Project Coordinator is a 30 – 40 hour a week, non-exempt position with supervisory responsibilities. Since some work is seasonal, there will be times of less activity. Compensation range is between $30 and $35 per hour, depending on experience. Approximately 70% of the Project Coordinator’s effort will be field based, with computer, phone, and collaborator meetings comprising the balance of the workload.
The majority of FireSafe Council staff work from home when not in the field.
Work schedules will be coordinated with others; however the Project Coordinator will usually set their own hours. Most projects only occur on weekdays. This position is grant funded. Retention of all FireSafe Council staff is dependent on program funding.
To apply, send a cover letter and resume to Amanda Brenner Cannon, Program Director, at firstname.lastname@example.org.
The SCCFSC is an equal opportunity employer and will consider all qualified applicants. In accordance with Federal law and the U.S. Department of Agriculture (USDA), and SCCFSC policy, we prohibit discrimination on the basis of race, color, national origin, ancestry, pregnancy, age, genetic information, medical condition, mental or physical disability, sex, gender identity, gender expression, gender transitioning, religion, military and veteran status, political beliefs, marital status, familial or parental status, sexual orientation, if all or part of an individual’s income is derived from any public assistance program, or any other status or condition protected by Federal, State and local laws.
To file a complaint of discrimination: write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C, 20250- 9410 or call (202) 720-5964 (voice and TDD).
Who we are
The Santa Clara County FireSafe Council (SCCFSC) is a non-profit organization that provides education and project assistance for residents and land managers in communities that are vulnerable to wildfires.
We partner with CAL FIRE, Santa Clara County Fire, regional fire districts, other public agencies, other non-profits, businesses, and private residents to design and implement protective measures such as educational programs, forest health projects, and developing shaded fuel breaks to increase wildfire resiliency.