HFR Program Director

Responsibilities & Scope of Work

The Hazardous Fuels Reduction (HFR) Program Director has primary responsibility for the planning, budgeting, execution, and staff management for all Santa Clara County Fire Safe Council’s (SCCFSC) hazardous fuel reduction and vegetation management projects. This position reports to the Chief Executive Officer. Work is mostly home, and field based with some occasional vendor and staff meeting at the Saratoga office-COVID restrictions permitting.

The Hazardous Fuels Reduction Program Director will be the lead SCCFSC interface, work collaboratively with our agency partners (CAL FIRE, Santa Clara County Fire and all County entities), professional tree contractors, partner FireSafe Council agencies and SCCFSC team members.

Hazardous Fuel Reduction Program Management

Coordinate hazardous fuel reduction programs such as brush chipping, dead tree program management, SNAP programs, defensible space clearing, and Home Impact Zone (HIZ) inspections. The director will also be in charge of the lager fuel reduction projects which will include budgeting, planning, construction and maintenance of roadside and wildland fuel breaks, and escape routes.

Project / Program planning includes:

  • Work with the grant staff, finance team and senior leadership to respond to RFP’s and project requests, leading the bidding and scoping of all HFR activities.
  • Review hazardous fuel reduction project parameters as defined in our funding agreements, community wildfire protection plan, and new project proposals.
  • Track all project deliverables. Work with the grants and finance team to create and keep updated project tracking reports showing progress/status at both the grant and project levels related to project deliverables, schedules, staffing and budget tracking.
  • Evaluate site conditions, with project managers, Responsible for all safety and jobsite compliance with applicable federal, state, county, municipality, and partner agency requirements.
  • Ensure biologic reviews in cooperation with our agency partners are complete and appropriate.
  • Develop pre-project treatment plans and maps in cooperation with Planning Program Mgr.
  • Oversee bid requests and evaluate proposals. Create a process to ensure accurate costing and project bidding. Create standardized templates for use.
  • Oversee the selection of contractors.
  • Schedule vegetation treatment, monitor work and guide crew supervisors.
  • Ensure compliance with prescribed treatments, safety protocols, environmental mitigation measures and other project elements.
  • Keep project timelines and budgets proceeding for deadline completion.
  • Prepare post-project reports.
  • Assist in regular reporting and presentations to partner agencies and SCCFSC board as requested. Attend regular partner agency meetings and represent SCCFSC interests.
  • Update of written Standard Operating Procedures and documentation processes.
  • Oversee and prepare all CEQA, permitting and GIS Mapping requirements. Assign these tasks as appropriate.
  • Oversee subscriptions and memberships where appropriate.

Staff Management Includes:

  • Create and maintain appropriate job descriptions.
  • Oversee daily management of HFR staff and project vendors.
  • Manage HFR staff workloads and schedules, ensuring all work is appropriately billed and charged to qualified grants and contracts. Oversee all staff onboarding and training.
  • Manage staff time reporting. Oversee, review, and approve all HFR staff timecards for entry into our time reporting system, ensuring time entries are done and submitted on- time, entered correctly, and allocated appropriately to the job and project(s)/grant(s). Work as the lead interface with our time entry system providers on any system related questions and support needs.
  • As requested, work with finance team and grants team to ensure all staff time cards and billing questions are answered in a responsive and timely manner.
  • Oversee the procurement, ordering and reporting of HFR team supplies.
  • Create and maintain skills training database to ensure that HFR staff are training properly, are scheduled for and complete necessary trainings and certifications.
  • Work with the grant staff, finance team and senior leadership to respond to RFP’s and project requests, leading the bidding and scoping of all HFR activities.
  • Review hazardous fuel reduction project parameters as defined in our funding agreements, community wildfire protection plan, and new project proposals.
  • Track all project deliverables. Work with the grants and finance team to create and keep updated project tracking reports showing progress/status at both the grant and project levels related to project deliverables, schedules, staffing, and budget tracking.
  • Evaluate site conditions. Responsible for all safety and jobsite compliance with applicable federal, state, county, municipality, and partner agency requirements.
  • Oversee the completion of biologic reviews in cooperation with our agency partners.
  • Conduct staff performance reviews and assistant. Coordinate with Human Resources on the schedule and completion of these activities

Education: Education, Skills & Abilities

The Hazardous Fuels Reduction Program Director position requires minimum education at the level of a Bachelor’s degree or equivalent experience, five years or greater work experience in vegetation management in the field and entry level supervisory responsibility of three to fifteen persons. Additional education and/or training in fire science, wildland firefighting, environmental studies, arboriculture, forestry, landscape construction, project management, and communications or other related fields is helpful.

Public Relations Responsibilities:

  • Lead interface with all partner agencies and contractors. Attend meetings as appropriate and report on discussions and actions.
  • Present as required to partner and contracted agencies/customers.
  • As authorized by the CEO, represent SCCFSC in press and community outreach events.
  • Write articles as requested by CEO for publishing on the web, newspapers, social media highlighting our projects discussing trends in wildfire resiliency.

Certificates, Licenses, Registrations:

NFPA Assessing Wildfire Hazards in the Home Ignition Zone certificate (can be accomplished on the job), Valid Driver’s License, access to reliable all- weather vehicle, insurance.

Desired Qualifications

Candidates who bring a range of natural resource management skills, landscaping, forestry or arborist training, wildland firefighting, leadership and project management, and other related skills are desired. Knowledge in the following areas is desired, although training will be provided for candidates who meet most qualifications but lack experience in other areas.

  • Hazardous fuel reduction project planning and implementation.
  • Wildland fire behavior; defensible space inspection.
  • Tree removal, pruning, and brush removal; arboriculture.
  • Managing operations on roadways using traffic control.
  • Understanding of CEQA process and document preparation.
  • Forest management; forestry; silviculture.
  • Habitat restoration; landscaping.
  • Identify native and non-native trees and plants.
  • Program management.
  • Project management.
  • Public relations.
  • Teamwork and leadership skills.
  • Project site mapping and ownership/jurisdiction identification.
  • Cartography and project graphics production for public outreach.
  • GIS skills in Google Earth and ESRI ArcGIS.
  • Experience and proficiency with Asana, Google Docs, Excel.
  • Biological assessments and monitoring.
  • Bilingual fluency in Spanish—speaking, reading and written communications.

Functional Capacities

The following functional capacities are required to perform the duties outlined above. The ability to:

  • comprehend technical information and complex written materials.
  • analyze, plan, organize and solve complicated problems.
  • interpret topographic and other maps and remain oriented in off-trail environments.
  • see and read printed material, and media displayed on a computer monitor or handheld device including text and images.
  • see details at a distance in the landscape and perceive movement in the periphery.
  • hear and gather information on the telephone, in person, in a group setting, and outdoors in wind and adverse conditions.
  • Speaking, including public speaking.
  • communicate in writing, orally, and with hand signals in loud environments
  • manipulate items such as pens, markers, paper and flagging tape, camera, GPS and cell phone, computer, printer, and other office equipment.
  • lift and carry up to 40 pounds.
  • climb, descend, and traverse natural slopes up to 100% grade.

Additional Information

The Hazardous Fuels Reduction Program Director position is anticipated to be a 30-40 hour a week, non-exempt position with supervisory responsibilities. Since some work is seasonal, there will be times of less activity. Compensation range is between $35 and $55 per hour, depending on experience. Approximately 50% of the work will be field based, with computer, phone, and collaborator meetings comprising the balance of the workload.

Majority of FireSafe Council staff work from home when not in the field; however, an office is available after COVID-19 restrictions change.

Work schedules will be coordinated with others; however, the Hazardous Fuels Reduction Program Director will usually set their own hours, reporting to and in consultation with the CEO. Most projects only take place on weekdays and there maybe intermittent weekend work as project scheduled require. This position is grant funded. Retention of all FireSafe Council staff is dependent on program funding

To Submit Your Application

To be considered, please email our Human Resources Department, info@sccfiresafe.org. Attached both a cover letter and resume explaining why you are interested in working for the FireSafe Council and summarize your qualifications and experience. Applications will be considered as they are received.

Non-Discrimination Policy

The SCCFSC is an equal opportunity employer and will consider all qualified applicants. In accordance with Federal law and the U.S. Department of Agriculture (USDA), and SCCFSC policy, we prohibit discrimination on the basis of race, color, national origin, ancestry, pregnancy, age, genetic information, medical condition, mental or physical disability, sex, gender identity, gender expression, gender transitioning, religion, military and veteran status, political beliefs, marital status, familial or parental status, sexual orientation, if all or part of an individual’s income is derived from any public assistance program, or any other status or condition protected by Federal, State and local laws.

To file a complaint of discrimination: write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C, 20250-9410 or call (202) 720-5964 (voice and TDD).