COE Project Coordinator – Full time

The Santa Clara County FireSafe Council (SCCFSC) is seeking a Project Coordinator to join our Community, Outreach, and Education Program (COE). The Project Coordinator will assist the CEO, Program Director, Project Managers, and our partners, specifically Los Altos Hills County Fire (LAHCFD). The Project Coordinator will primarily be involved in supporting LAHCFD education events, Community Emergency Response Team (CERT), Teen CERT, Firewise USA® Community work, and resident communications.

The Project Coordinator will give general event and administrative support and will report to the SCCFSC Program Director and work closely with representatives from LAHCFD to help support local wildfire resilience initiatives. This is an entry-level position with training and growth opportunities. While supporting LAHFCD-related work, the position will report to the LAHFCD Emergency Services Manager, CERT/Teen CERT Program Manager.

We are looking for a self-motivated, and collaborative person to join our growing team. This is a full-time, 30 to 40-hour-a-week (non-exempt), position with benefits. The Project Coordinator will need to be flexible to work some nights and weekends to assist with events and meetings (both in person and virtual) and keep up with the demands of the community during wildfire season. 

 

Responsibilities & scope of work
  • Assist Los Altos Hills Fire District with programs and events:
    • Support administrative tasks for programs including CERT, Teen CERT, and Firewise USA®
    • Work with residents and schedule presentations
    • Order and maintain the inventory of supplies
    • Create logistic procedures for events
    • Run Zoom at Commissioner meetings: timer, break out rooms, monitor chat
    • Help create PowerPoint presentations
    • Some scheduling and all updates to the organization’s public event calendar
    • Utilize a high level of professionalism to communicate with residents by phone and email 
    • Work with the Defensible Space Brush Chipping & Debris Removal (DSBC) Program team with resident correspondence 
  • When not assisting LAHCFD, assist FireSafe Council staff with COE needs including (but not limited to):
    • Forest health projects
    • Fuel reduction projects
    • Defensible space and other program outreach
    • Firewise USA®
    • Social media
    • Outreach design 
  • Keep accurate records and be able to communicate effectively with other members of the team
  • Position compensation is covered by grants and contracts.  All work should be 100% billable and the timecards should reflect accurate billings for tasks, projects, contracts and grants
Education

The Project Coordinator position requires an associate degree or equivalent experience or a combination of equivalent experience and education. Additional education and/or training in fire science, wildland firefighting, environmental studies, arboriculture, forestry, landscape construction, project management, and communications or other related fields are a plus.

Desired skills
  • Knowledge of Microsoft Suite and Google Suite
  • Understanding of CERT and Firewise USA® programs (a plus but not required)
  • Graphic design skills (or ability to learn)
  • Social media
  • Strong communication skills
  • Good customer service skills
  • Able to work from home and in the field
  • Motivated self-starter
  • Organized
  • Collaborative 
Strong candidates must
  • Be able to work a flexible schedule to include some nights and weekends to assist with public events (both virtual and in-person)
  • Have access to a computer and the internet (FSC will provide access to Google Suite and other necessary programs)
  • Have a reliable phone
  • Have a valid driver’s license and vehicle
  • Be physically able to lift up to 25lbs
Compensation and work schedule

This is a full-time, 30 to 40-hour-a-week (non-exempt), position with benefits. The position is based on our fluctuating busy season and project schedules. Since some work is seasonal, there will be times of less activity. The compensation range is between $30 and $35 per hour, depending on experience. It is primarily field, and home-based, travel to meetings will be required.

To apply, send a cover letter and resume to our Program Director, Amanda Brenner Cannon, at info@sccfiresafe.org. 

Non-Discrimination Policy

The SCCFSC is an equal opportunity employer and will consider all qualified applicants. In accordance with Federal law and the U.S. Department of Agriculture (USDA), and SCCFSC policy, we prohibit discrimination on the basis of race, color, national origin, ancestry, pregnancy, age, genetic information, medical condition, mental or physical disability, sex, gender identity, gender expression, gender transitioning, religion, military and veteran status, political beliefs, marital status, familial or parental status, sexual orientation, if all or part of an individual’s income is derived from any public assistance program, or any other status or condition protected by Federal, State and local laws.

To file a complaint of discrimination: write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C, 20250- 9410 or call (202) 720-5964 (voice and TDD).

Who we are

The Santa Clara County FireSafe Council (SCCFSC) is a non-profit organization that provides education and project assistance for residents and land managers in communities that are vulnerable to wildfires.

We partner with CAL FIRE, Santa Clara County Fire, regional fire districts, other public agencies, other non-profits, businesses, and private residents to design and implement protective measures such as educational programs, forest health projects, and developing shaded fuel breaks to increase wildfire resiliency.