The Santa Clara County Firesafe Council (SCCFSC) is an independent non-profit organization that provides risk mitigation projects, education and support for homeowners, landowners and communities throughout Santa Clara County that are vulnerable to wildfire. In addition to partnering directly with CAL FIRE, Santa Clara County Fire, and regional fire districts, SCCFSC works with public agencies, other non-profits, businesses, and private landowners to design and implement protective measures, such as developing shaded fuel breaks, to increase wildfire survivability.

We are seeking a part time, 15 to 20 hours per week, independent consultant, or potentially part-time employee, to join us as our Grants Manager.

Position Description:

Reporting to the Chief Executive Officer and collaborating closely with the Managing Director, we seek a methodical and strategic Grants Manager to work with our organization in enhancing funding models, identifying new sources of funding, and developing sustainable and effective grants programs. Duties for the Grants Manager will include managing the overall grant program, documenting payments and expenditure, optimizing the grant administration process, overseeing new grant research and new grant applications, preparing and submitting progress reports and interim invoices, ensuring compliance with grant regulations, reviewing grant proposals, managing grant databases, engaging with donor agencies, educating staff on policies, and preparing financial reports.

The ideal candidate for this role should have superior organizational skills, the ability to collaborate across virtual team, experience working with boards, self-reliant and exceptional budgeting and monitoring skills. The outstanding Grants Manager should re-enforce relationships with donors, ensure that grant programs operate efficiently, streamline grant administration, and keep our organization fiscally sound.

Grants Manager Responsibilities:

  • Designing grant programs.
  • Determining funding needs.
  • Researching funding opportunities.
  • Reporting on grants program/activity to CEO/Managing Director and Board of Directors.
  • Support MD with department deliverable budgets and tracking.
  • Guide bookkeeper for proper input of grant invoices, receivables and appropriate funding assignment of expenses.
  • Write grant proposals/applications, Letters of Intent (LOI) and Request for Proposals (RFPs).
  • Identifying support agencies.
  • Optimizing the grant administration process.
  • Managing timelines, matching funds and regulations and deliverables.
  • Preparing and monitoring budgets.
  • Tracking grant applications.
  • Calculation of Direct and Indirect costs and applying them appropriately to grant budgeting and reporting.
  • Working with the CEO and CFO to ensure real-time updates on grant budget, expenses, and timelines.


Desired Qualifications:

  • Degree in Business Administration or equivalent.
  • Methodical and strategic thinking.
  • Good communication skills.
  • Project management skills.
  • Excellent organizational skills.
  • Budgeting and accounting experience.
  • Minimum 5 years of successful grant writing experience.
  • Experience with complex federal grants, state, county, and private/corporate applications
  • Experience with wildfire, environment, climate change and forestry grants preferred, but not required.
  • Computer literacy including grant writing databases and research systems, Google Docs.
  • Knowledge of auditing policies.
  • Knowledge of donor/funding agencies.
  • Strong writing skills.



For an independent consultant, the position will have a competitive hourly rate with the flexibility to work remote when authorized.  For a potential hire, the position will also have a competitive hourly rate with the flexibility to work remote when authorized.  Reimbursement of approved/authorized expenses and the ability to work with a fun, talented, and committed team on one of the most important missions of our time—wildfire mitigation, safety, and survivability.

Application Process:

Interested candidates should submit their resume, a one-page cover letter indicating your interest in the role and how your prior and current experience aligns with the job description. Candidates are also requested to submit a writing sample that could include a past application written by the applicant. Confidential information can be removed as needed.  Please email your materials to and in the Subject Line please include “Grant Manager Position, Last Name, First Name.” Candidates will be contacted as appropriate.

Santa Clara County FireSafe Counsel is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.